Natalie Ledbetter

• Manage executive calendars, scheduling meetings and appointments and coordinating international and domestic travel..
• Process travel expenses and reimbursements for executive team and Partners in Concur.
• Organize and coordinate conferences and monthly meetings.
• Handle confidential and sensitive information with discretion and tact.
• Safeguard sensitive documents by maintaining confidentiality.
• Streamline executive communication by managing emails, phone calls, and recurring meetings.
• Support HR activities, facilitate hiring process by scheduling interviews and liaising with candidates.
• Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.

• Support 2 Partners, 1 Managing Director + 3 VP's
• Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements in multiple time zones.
• Schedule high priority meetings with the Executive Management Team.
• Manage, process and submit all expenses in Concur.
• Handle confidential and sensitive information with discretion and tact.
• Coordinate with other EA's across departments to schedule meetings.
• Maintain confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Streamline executive communication by managing emails, phone calls, and scheduling appointments.
• Ensure back up support with other Executive Assistants.
• Facilitated training and a part of the onboarding team for new hire assistants.

Support the Head of Private Equity + 6 Managing Directors

• Manage extensive calendar management including liaising with external clients and client assistant.
• Schedule and Prioritize all meetings for Head of Private Equity, Managing Directors and Japan Team within PIPCO. This also includes booking conference rooms, ensuring meeting materials are presented and on hand as well as registering clients in company portal.
• Manage all department distribution folders in Sales Force and ServiceNow.
• Arrange complex travel plans, prepare itineraries and ensure hotel, car service are booked.
• Prepare and manage all Expense Reports for Head of Private Equity and Team in Concur. Ensuring timely submission. Including American Express and Out of Pocket expenses are reconciled and completed.
• Exercise highest level of confidentiality, discretion, integrity and trustworthy to team in Private Equity.
• Coordinate closely with other assistants to provide phone coverage and back up coverage as needed.
• Assist with any ad-hoc projects as requested.

• Supported Partner + 5 Managing Directors - Global Technology
• Managed and maintained calendars, heavy calendar management, phone coverage and travel arrangements for team.
• Prepared all Expense Reports for Partner + Managing Directors in Concur.
• Managed, coded and analyzed all Global Technology invoices in PeopleSoft to ensure proper coding and tracked expenses.
• Scheduled and arranged all meetings externally and internally within Apollo and ensured VC / Audio capability was secured in connection with AV support for all meetings scheduled.
• Maintained standardized monthly process focused on tracking headcount within Technology.
• Answered high volume of phone calls and email inquiries.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Handled confidential and sensitive information with discretion and tact.
• Facilitated training and onboarding for incoming office staff.

• Supported Chief Technology Office (CTO) and two Senior Directors in Global Technology as well as entire Technology Team.
• Managed heavy calendars, provided phone coverage, T&E and travel arrangements for entire team.
• Managed and tracked ticketing system within system (trackIT)
• Managed and prepared all Purchase Orders and Invoices for payment.
• Heavy procurement monitoring and tracking of purchase orders and equipment.
• Worked closely with Accounting team on reconciling invoices, ensuring proper budget codes and obtaining management approvals.
• Coordinated and scheduled all meetings for CTO and Team
• Worked closely with Executive Management Team and coordinated with other Executive Assistants.

Executive Assistant to Global Head Workplace Operations and Two Senior Directors at Bloomberg LP

• Supported Global Head of Workplace Operations and two Senior Directors with heavy calendar management and overall administrative support.
• Scheduled all meetings, meeting series and worked closely with London team ensuring all meeting presentations were gathered and on hand externally and within Bloomberg.
• Facilitated and worked closely with other departments within Bloomberg in regards to coding invoices.
• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Coordinated all New York and London meetings for new building development in London.
• Worked closely and attended all meetings for London Bloomberg Project.
• Team lead for New York Administrative Assistants for London Project
• Created all Purchase Orders and Tracked invoices for London Project and Real Estate team.
• Ensured all meetings ran smoothly, vc creation and worked closely with IT to ensure successful meetings.