Kim Mattison
Executive Assistant
Ivanhoe,Texas
Summary
Proactive and resolution-focused administrative and operations professional with 20+ years of experience optimizing business processes, maximizing efficiencies, and encouraging positive business outcomes. Adaptable, focused, and organized in high-volume, high-output environments; able to manage multiple projects simultaneously and perform with ease in pressure-filled situations. Planning, administration, and project/task management expert with proven ability to work independently, meet deadlines, and create efficient processes that drive business forward.
Overview
26
26
years of professional experience
Work History
Executive Assistant-People and Places
Autodesk
2 2015 - Current
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning multiple leaders.
- Handled confidential and sensitive information with discretion and tact.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Updated and maintained confidential databases and records.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Region Operations Coordinator
Samsung
03.2013 - 12.2014
- Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
- Managed company schedule to coordinate calendar and arrange travel.
- Coached employees through day-to-day work and complex problems.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
- Proved successful working within tight deadlines and a fast-paced environment.
Zone Operations Coordinator
Boehringer-Ingelheim
02.2004 - 12.2012
- Provided operational/administrative support to the zone vice president and regional directors, coordinated hiring and onboarding, created and managed grant program for medical professional, planned and supported on-site and off-site meetings, managed zone office, supported the zone vice president and regional directors with operational/administrative tasks, oversaw hiring and onboarding processes, designed and administered grant program for medical professional, organized and facilitated on-site and off-site meetings, handled zone office affairs
Project Supervisor Sales Support & Training
Alaska Airlines
05.1998 - 11.2012
- Maintained open communication by presenting regular updates on project status to key stakeholders
- Cultivated a positive work environment that fostered teamwork, creativity, and productivity among all team members.
- Partnered with project team members to identify and quickly address problems.
- Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
Education
Unalaska High School
Unalaska, AKSkills
Effective Communication
Travel Arrangements
Executive Schedule Management
Adaptability and Flexibility
Operating Procedures
Meeting Support
Microsoft Office
Time management abilities
Interpersonal Skills
Invoice Processing
Websites
Timeline
Region Operations Coordinator
Samsung
03.2013 - 12.2014
Zone Operations Coordinator
Boehringer-Ingelheim
02.2004 - 12.2012
Project Supervisor Sales Support & Training
Alaska Airlines
05.1998 - 11.2012
Executive Assistant-People and Places
Autodesk
2 2015 - Current
Unalaska High School